Do you organize events for your community? From a 5K fun run to a conference, some events get tricky when it comes to the details. For those events where you need to gather customized information about each attendee, an online event management system makes life easy for the organizer. Our proven technology has been used by thousands of organizations and we’re now offering it to parks and recreation, campus recreation, non-profit, and community organizations.
Here are seven ways to successfully plan and run your next event with software:
1. Use an online event management system
A web-based event management system allows you to collect online registrations through customized forms and easy-to-build event websites. From there, marketing tools like social sharing, event listings, and emails can help you increase attendance. When it comes to managing your event, mobile apps and custom reporting helps you manage any event smoothly.
2. Promote your event
Email, social, and website marketing will be your most cost effective ways to promote your event. Make sure the event management software incorporates those tools to save you time and money. As for offline, consider posters, local newspaper ads/press, flyers, and other ways to spread the word through local partners.
3. Guarantee that event registration is simple
No matter how appealing your event, confusing registration is always a major turnoff. Be sure to offer online registration that is simple, customized to fit different needs, and quick for attendees. Offer group rates, discount codes, and different payment options so you can appeal to a wider range of potential attendees.
4. Get attendees to interact
Event interaction has grown beyond the event itself. In today’s world, you should encourage your attendees to interact before, during and after the event itself. Before the event, social media is a great way to get people talking and excited. As for after the event, consider feedback surveys so you can improve for the next time around.
5. Rely on mobile tools for onsite tasks
Mobile tools should allow you to check in attendees with one click. Also, manage schedules and access attendee information on-site. With those tools, you won’t have to deal with clunky folders and clipboards, double checking information, and other time-consuming tasks.
6. Maintain relationship with your attendees
Use your event management system to send automated, personalized thank you notes. Also, continue discussions and picture/video sharing through social networks. That way, you can keep people excited and engaged for your next event.
You know how to put on an event. Now, consider a helping hand from a proven event management software system. From registration to marketing and on-site management, your job will be a little easier so you can focus on the people, not the paperwork.