How Short-Staffed Organizations Can Benefit From ACTIVENet

There’s only so much you can do while maintaining a successful organization with limited staff. Let your recreation management solution do the heavy lifting!
min read

You’ve tried everything in the book to attract more employees to your organization, and while you’ve had a few bites, you’re still understaffed and overwhelmed. There’s only so much you can do while maintaining a successful organization. But maybe—at least for the interim—more people isn’t necessarily the solution. Let your recreation management solution do the heavy lifting!

While your staff focuses on the hands-on work for your facilities, programs, and other initiatives, your software can be chugging along in the background, saving you time, energy, and even money in the process. Don’t know where to start? ACTIVENet has all the features—and then some—to lift the burden off your staff and give them time back in their day to get back to more important things, like making lasting memories for your community.

Access Control

One of the most time-consuming roles at your organization is check-in and manning access to your facilities. After all, it’s a role where staff needs to be present and attentive for the entire duration of their shift. Or so you thought!

With ACTIVENet’s access control feature, instantly verify memberships with access cards, control access with either staffed or self-serve entry points, and create custom membership info alerts. Then, reassign the employee that used to spend their days swiping membership cards to a job that better benefits the goals of your organization.

Online Membership Sales & Renewals

Your members are the main reason you do what you do. Whether you work at a YMCA or a parks and recreation department, all the programs you put on, facilities you manage, and other initiatives you dream up revolve around them. To make things easier on your staff and your community—and save them time—ACTIVENet’s membership management tools let you offer self-serve options online, process automatic renewals, pay-in-full or custom payment plans, send automatic email confirmations, and accept payments.

Plus, make it easy for staff to quickly pull up membership information when needed. Provide a personal experience with a 360-degree view for each customer, conveniently track waivers, and enable members to create usage reports for employers or insurance.


Reporting is one of the least fun parts of your job. Trust us, we get it. That’s why it’s one of the first things to do when to-do lists get long and schedules get tight. However, it’s still an incredibly important part of running a successful organization. After all, how do you know if your organization is even finding success without the data to back it up?

Our useful data and insights tools ‍allow you to instantly pull key standard reports designed for parks and recreation departments and YMCAs. Plus, gain visibility into all aspects of your department, from community engagement to facility rental trends. That way, you can make strategic pivots in real time to find better success—rather than waiting until everything is said and done when it might be too late.


Having to sit at your desk all day can be a real drag, limiting you from getting more holistic and important tasks done elsewhere in your facilities. What if you could take the power of ACTIVENet on the go to work anywhere you need to? You can thanks to the ACTIVENet Connect app!

Perform check-in and check-out tasks right from your smart device, experience faster wait times (aka happy kids and even happier parents!), save staff time by eliminating manual processes, and so much more. With Connect, it's easier than ever to spend less time at your desk and more time making an impact on your community and members.

Looking to Learn More?

The features outlined above just scratch the surface of what our powerful recreation management solution is capable of. From online registration and facility management to marketing and communications and more, ACTIVENet is an all-in-one solution that is scalable to work with any sized organization. Schedule a demo to see the product in action for yourself.

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May 24, 2023
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