Camp & Class Manager

Camp & class management software built to fill every spot.

From summer camps and after-school programs to enrichment classes and community education, CCM brings registration, payments, attendance, communications, and more together—so you can spend less time on admin and more time creating great experiences.
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Waitlist Management
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Attendance tracking
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Built-in AI tools
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Integrated payments
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Reporting & insights
Who we serve

Built for busy programs

No two programs run the same, but they all have a lot to manage. From registrations and waitlists to attendance, payments, and more, CCM keeps it all organized in one connected system built to grow with your programs.

Day camp operators

Spend less time chasing paperwork and more time creating memorable camp experiences. Manage registrations, waitlists, attendance, payments, and family communication from one easy-to-use platform.

Sports camps & schools

From weekend clinics to multi-week training programs, keep schedules, rosters, registrations, payments, and participant communication organized without adding more work for your staff.

Private & independent school programs

Support after-school activities, enrichment programs, camps, and student events without relying on spreadsheets or disconnected systems. Everything stays connected, organized, and easy to manage.

University sports & education camps

Manage registrations, housing assignments, schedules, communications, and participant information across multiple camps and departments—all from one centralized platform.

Specialty arts & sciences programs

Whether you're offering music lessons, robotics camps, theater workshops, or STEM classes, it’s easy to organize instructors, schedules, registrations, and participant information.

Adult & community education

Keep courses, workshops, instructors, and participants organized across multiple locations and sessions with tools that reduce manual work and make day-to-day management easier.

Day camp operators

Spend less time chasing paperwork and more time creating memorable camp experiences. Manage registrations, waitlists, attendance, payments, and family communication from one easy-to-use platform.

Sports camps & schools

From weekend clinics to multi-week training programs, keep schedules, rosters, registrations, payments, and participant communication organized without adding more work for your staff.

Private & independent school programs

Support after-school activities, enrichment programs, camps, and student events without relying on spreadsheets or disconnected systems. Everything stays connected, organized, and easy to manage.

University sports & education camps

Manage registrations, housing assignments, schedules, communications, and participant information across multiple camps and departments—all from one centralized platform.

Specialty arts & sciences programs

Whether you're offering music lessons, robotics camps, theater workshops, or STEM classes, it’s easy to organize instructors, schedules, registrations, and participant information.

Adult & community education

Keep courses, workshops, instructors, and participants organized across multiple locations and sessions with tools that reduce manual work and make day-to-day management easier.

Problem solved

Where things start to get complicated

Problem
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Manual registration

Solution
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Online registration

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Reduce paperwork
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Eliminate duplicate entry
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Simplify coordination
Problem
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Complex payments

Solution
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Easy payments

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Accept payments online
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Auto-track balances
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Simplify reconciliation
Problem
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Disconnected systems

Solution
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One system

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Registration & scheduling
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Attendance in sync
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Centralized reporting
Problem
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Outreach gaps

Solution
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Better outreach

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Automated reminders
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Key updates shared
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Informed families
Problem
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Operational overhead

Solution
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Less admin

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Reduce manual tasks
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Save staff time
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Focus on participants
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How it works

One connected workflow for your programs

The basics? Covered. Here’s what makes Camp & Class Manager stand out.

Feature

Description

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Registration

Make it easy for participants to register anytime, anywhere with a fast, mobile-friendly online experience.

camp and class manager new cui helps your customers easily register for all activities
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Streamlined form tracking

waitlist management - set specific rules and count downs
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Waitlist automation

parents can completely register and manage registrations
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Self-serve parent portal

register multiple children at once
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Multi-child registration

social referral tools help you get the word out via multiple social platforms
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Social referral & sharing tools

create and manage all forms with custom questions
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Online customer accounts & forms

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Automated confirmation emails

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Payments

Collect payments online 24/7 with secure, integrated payment processing.

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Multiple payment options

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Merch & gear sales at checkout

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Built-in inventory tracking

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Scheduling & attendance

Keep schedules, instructors, attendance, and participant information organized in one place.

flexible booking product screen
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Flexible one-to-one booking

schedule management all handled within the captivate app screen
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Lesson schedule management

check-in/out all within the connect app
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Check-in/check-out tracking

electronic signatures handled all within the connect app
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Electronic signatures

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Accessible participant information

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Take CCM on the go with the Connect app

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Communication

Keep families informed with communication tools built right into your workflow.

email marketing product screen showing drag and drop components making email building easy
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Email marketing & list building

text message configuration product screen
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Text messaging

product screen of authorized pickup showing authorized pickup person and their required signature
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Authorized pickup management

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Mobile sign-up, check-in & alerts with the Captivate app

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Reporting & visibility

See what's happening across your programs with reporting that helps you make confident decisions.

automated reporting configuration screen
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Customizable & automated reporting

financial reports all handled within camp & class manager
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In-depth financial reports

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Real-time participant reporting

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Credit balance expiration

View all Camp & Class Manager features
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Our differentiator

When you need a partner, not another vendor

Technology matters. So does everything behind it. With Camp & Class Manager, you get the people, expertise, and resources to help your team succeed long after implementation.
It's a great fit if you need:
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Dedicated account management & support
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Expert guidance for optimization
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In-person user groups
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Webinars & peer learning
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Free annual system health checks
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On-demand training & certifications
From implementation and everyday operations to what comes next, Camp & Class Manager gives your team ongoing support to build expertise, get more from your system, and keep evolving as your needs change.
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Watch now

Regional User Group overview video

Regional User Group overview video

Customer success

The best camps and classes around the world use ACTIVE

Check out more customer stories
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"What used to take hours to manage on paper can now be handled online in minutes with greater accuracy using CCM, and our camp has continued to expand and improve as a result."
Kerry Smith, Program Coordinator
FSU
"Camp & Class Manager makes program registration simple to set up, run, and manage."
Ronda Hamilton, Associate Executive Director
DCEF
"All the tools and functions are fool-proof and have allowed us to dedicate more time to being on the field and delivering our programs."
Stuart Barlow, Co-Owner
P2 Soccer Training
"We have time to focus on other things because the system is running our registrations for us."
Melissa Curtis, Director of Auxiliary Programs
Hockaday School

Frequently asked questions

How is ACTIVE's Camp & Class Manager using AI in the product?

ACTIVE's Camp & Class Manager is thoughtfully embedding AI into product workflows to improve both the participant experience and day-to-day operations for program administrators. The goal is to help organizations save time, increase registrations, and deliver better experiences for families while keeping staff focused on serving their communities.

What is the best camp and class management software?

The best camp and class management software depends on your organization’s size and complexity, but strong solutions typically include:

  • Online registration and payments
  • Session and program management
  • Reporting and analytics
  • Communication tools

Platforms like ACTIVE’s Camp & Class Manager (CCM) are built specifically to support camps, schools, and enrichment programs.

How do schools or programs manage camp registrations and payments?

Most schools and programs use dedicated registration software to:

  • Collect enrollments online
  • Process payments securely
  • Manage rosters and attendance
  • Communicate with families

This replaces manual processes and provides a smoother experience for both staff and participants.

How do private and independent schools manage after-school and enrichment
program registration?

More private and independent schools are moving their after-school, auxiliary, and enrichment programs off spreadsheets and onto dedicated software.

With ACTIVE's Camp & Class Manager, a school can open online registration, collect payments securely, manage rosters and attendance, and communicate with families from one platform. That makes it realistic for a small program team to support specialty offerings and student activities even as enrollment climbs.

Resources

Ideas, insights, and resources for growing programs

Looking for ways to improve registration, simplify operations, or grow participation? Explore articles, guides, and best practices created to help your organization get more from its program management software.
Check out the resource center
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8 min read

How to Fix the Top 3 Registration Bottlenecks

Read the blog
8 min read

5 Key Enrollment Takeaways from American Camp Association Surveys

Read the blog

Ready to simplify program management?

Manage registration, scheduling, communication, payments, and reporting in one connected platform built for camps, schools, and enrichment programs. Reduce manual work and create smoother experiences for staff and families.
Request a demo
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